Seamless Meeting Room, Desk and Space Booking
Trusted By Leading Organisations
Deployed at hundreds of law firms, financials, healthcare facilities and corporates, NFS Workspace offers a great room, desk and space booking experience while also maximising space utilisation.
What is NFS Workspace?
The NFS Workspace solution is a feature-rich software solution designed to deliver a seamless workplace booking experience.
All You Need For An Outstanding Workplace Experience
The NFS Workspace is a premium solution for organisations looking to improve productivity, enhance the collaborative experience and ensure full space utilisation.
Primarily a mobile-first solution, it is designed with an open API architecture. What does this mean? Outstanding integration.
Here is what you get:
An Outstanding Booking Experience
Booking workspaces shouldn’t be complicated, especially in a hybrid world. Yet many employees are stuck with rigid systems that slow them down.
NFS Workspace makes it simple. Staff book rooms and desks however they prefer — via a web app, QuickBook mobile interface, Outlook, or our dedicated mobile app, perfect for people on the move. Whatever the method, everyone gets a seamless, fully comprehensive booking experience.
Seamless Outlook and Teams Integration
Employees live in Outlook and Teams — but booking space there is often clunky or disconnected.
NFS Workspace changes that. With our advanced Outlook add-in, users can search availability, book rooms or desks, and add catering and services — without leaving their calendar. Bookings sync instantly across platforms: reserve a desk on the mobile app, and it appears in Outlook for organisers, attendees, and service teams straight away. Two-way integration means your employees never have to duplicate effort.
Maximise Space Utilisation
Unused desks and meeting rooms waste money and frustrate teams.
NFS Workspace gives you real-time visibility and control. Employees can easily reserve spaces, while facilities teams get insights into occupancy and usage trends. Powerful analytics help you reconfigure layouts, reduce fixed seating, plan for downsizing, and make smarter space decisions — all while giving staff a mobile-first, easy booking experience.
Integration Build Your Own Workplace Ecosystem
Disconnected tools make workplace technology harder to manage
NFS Workspace connects your stack. Our open API lets you integrate with digital signage, access control, room panels, visitor management, QR codes, RFID cards, and more. Build a seamless workplace experience with leading partners such as Crestron, Lenel, Semieta, ONELAN, Embrava, and Neat.
Employee Experience Designed for Hybrid Work
Hybrid staff need booking tools that are fast and effortless.
NFS Workspace delivers. With just a few taps, employees can reserve rooms, desks, and services. Managers can pre-book blocks of desks for teams, saving time and supporting collaboration. Integration with desk panels, sensors, QR codes, and RFID cards makes check-in simple, while room panels let staff book or extend meetings on the spot.
Data That Drives Smarter Decisions
Without clear data, it’s impossible to optimise space or plan ahead.
NFS Workspace gives you the insight you need. With over 200 built-in reports and Power BI integration, you can track utilisation, occupancy, and trends in real time. Spot inefficiencies, plan future space strategies, and present clear data to leadership with confidence.
Frequently Asked Questions
And Answers
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What is a meeting room booking system?
It’s software that lets staff find and reserve the right space across offices. NFS’ solution makes it easy to search available rooms and book what’s needed. Full integration with Outlook streamlines the booking process.
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What is a desk booking system?
A desk booking system ensures staff always have a workspace. NFS’ hot-desk software also supports collaboration by letting colleagues find and book desks near each other. The employee portal enables managers to book desks en-masse – a great timesaver.
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Do you have an API?
Yes we do. Our solution is based on an open API. Integration to leading digital signage providers, room panels, visitor management, Microsoft Outlook/Teams, access control, occupancy sensors and much more!
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Do you have a mobile booking app?
We have a mobile booking app which is ideal for hybrid workers looking to book a desk or room quickly and efficiently. Full integration with Outlook ensures a seamless booking experience.
Book a Demo
We would welcome the opportunity to show you how NFS Workspace solution can transform your operations.
Click the button below to schedule a meeting with one of our experts.